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Returning Student Room Selection Process

Room Selection

The returning student housing selection event has past.  Returning students wishing to select their apartments should contact the Residence Life and Housing Office at 315-867-2222.  Returning students not selecting their apartments by May 15, 2015 will be assigned along with new students.


Important Dates & Deadlines


Frequently Asked Questions

What is room selection?

Room selection is the process whereby current students apply for on-campus housing for the academic year. 

How do I apply?

Any student wanting housing for next year (2015-2016) must pay a $350 security deposit and submit a new Housing Contract to the Office of Residence Life.  In addition to the security deposit and contract, the following requirements must be met:

  1. All students must be registered for 12 credits for the Fall semester
  2. Must be in good financial standing
  3. Must not have any unsatisfied judicial sanctions

What are Apartment Ballots?

The Residence Life and Housing Office has created a ballot process for reservation of apartments.  A ballot is a simple form used for a group of students to identify they wish to live together.  Groups of students may assign a proxy to complete a ballot to reserve apartments. Only completed ballots will be accepted. All members of such groups must have applied for the housing assignment process by 4 p.m. April 24th.

What is a Proxy?

A proxy a resident authorized to select an apartment on behalf of a group of residents.  It is in the best interest of students to attend selection events to select their own rooms/apartments. However, the use of proxies is allowed for the selections of apartments.  The proxy will designate the room within the apartment to which the absent student will be assigned. The proxy must have submitted the ballot form signed by all residents who have completed applications, and his or her own Herkimer College identification card.

How much does it cost to live on campus?

Please see the housing charges for the 2015-2015 academic year below.  The costs are subject to change until June 15, 2015.

 

Fall Semester

Spring Semester

Total

Campus Meadows

$3,049

$3,049

$6,098

College Hill Single

$3,376

$3,376

$6,752

College Hill Double

$3,049

$3,049

$6,098

Reservoir Run

$3,570

$3,570

$7,140

What if I have Additional Needs?

Students seeking suitable furnishings or accommodations due to disabilities, medical conditions or psychological conditions, or for other reasons should make an appointment with Justin M. Alger Ph.D., Director of Residence Life and Housing, weekdays from 9:00 AM- 4:00 PM. Students will be asked to attend an informational meeting with the director and to provide supporting documentation.

Are there Room Changes after Selection?

No changes will be allowed after you have selected your room. If there are extenuating circumstances, you must submit a letter to the Office of Residence Life & Housing stating the reason that a change is necessary. The specific change request must be included in the letter. You will be contacted if your request for a change is granted.

Can I get my deposit back if I change my mind?

The Cancellation policy is strictly enforced.  Please cancellation policy of Housing Contract listed below:
A. All housing contract cancellations must be submitted in writing to the Residence Life & Housing Office and received by the due date. Students canceling this agreement on or before July 15 for the fall semester or December 15 for the spring semester will receive a full refund of the Security Deposit. Any cancellation after July 15 for the fall semester and December 15 for the spring semester, will result in forfeiture of the Security Deposit.

B. Any contract received after July 15 for the fall semester and December 15 for the spring semester, will have 14 days from the date received (up to the day before classes begin) to cancel their contract and receive a full refund of the security deposit. If the contract is canceled after 14 days, the security deposit will be forfeited.

C. Any cancellation due to formally withdrawing from HCCC between the first day of classes and the third Friday of classes will be billed based on a pro-rated daily rate and forfeit the security deposit. Any cancellation after the third Friday of classes will result in the forfeiture of the Security Deposit and Student will remain liable for that semester’s rent.

D. Students wishing to move off-campus between semesters, must apply in writing detailing a change in financial status since entering into this agreement. If approved, the student will forfeit their security deposit and be charged the equivalent of one month’s rent. If not approved, the student will be responsible for the rent for the semester and all other charges.

What if I have other questions?

Please stop by the Residence Life and Housing Office located in the Campus Meadows Apartment Complex between 8 a.m. and 4:00 p.m. You can also contact us via email or by phone at 315-867-2222.