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Why am I being charged tuition twice on my bill?

If you are a resident of NYS, your bill may include 2 charges for tuition.  In order to remove the Tuition - No Proof of Residency (or Part Time Tuition No Residency) charge from your bill, you must obtain and submit a certificate of residence from your home county. If you fail to obtain and submit this document prior to the term, or no later than 30 days into the semester, you will be responsible for this additional charge.

I already submitted a Certificate of Residence. Why am I being asked to do this again?

The Certificate of Residence is valid for one calendar year. Students must complete this requirement annually.

I’ve lived in NYS my whole life!  Can’t I just submit a bill or other proof that I live here directly to the Student Accounts Office to qualify for the in state tuition rate?

NO!  The only way to qualify for the in state rate of tuition and remove the additional No Proof of Residency charge from your bill is to obtain and submit a certificate of residence from your home county.

When is my bill due?

It is important to observe the due date in the upper right area of your student bill.  By the bill’s due date, all students are expected to:

  • Pay their bill in full;  or
  • Have verifiable financial aid sufficient to cover charges;  or
  • Enroll in the Tuition Payment Plan

Will I be charged an additional fee if the bill is not settled by the due date?

All students with unsettled charges by the end of the first week of classes are subject to the $50 payment deferral fee.

What effect does attendance have on financial aid?

All students who receive Title IV federal financial aid must be regularly attending classes to earn financial aid.  Federal financial aid (Pell Grants, SEOG, and Direct Student/Parent Loans) is not fully earned until the student has attended over 60% of classes for the semester.

I am taking online courses. What is considered attendance for federal financial aid purposes?

The Department of Education defines attendance in online classes as:

  • Posting in classroom discussion threads
  • Submitting homework assignments
  • Taking online tests
  • Emailing the instructor regarding course content (not classroom policy and procedure inquiries or comments)

The act of logging in and viewing course content does NOT constitute attendance for federal financial aid purposes!


What happens if I withdraw or stop attending classes prior to earning my financial aid?

Your financial aid will be recalculated as a percentage of classes attended, and all unearned financial aid will be returned to the Department of Education.  If the portion of aid you earn is not sufficient to cover the charges you incur, you will be responsible to pay the uncovered charges out of pocket.  A hold will be placed on your records until these charges are paid in full. You will not be able to receive grades, transcripts (unofficial and official), or register for any further classes until your bill is paid in full.

I am taking a winter/summer mini course. Is there a payment plan?

No. Due to the short length of these semesters, we are unable to accept a payment plan. These classes must be paid in full prior to their start. 

My employer reimburses me for tuition. Can I defer payment of my bill?

That depends.

If the college can directly bill your employer for expenses incurred at Herkimer College, we can show an authorization of this payment and defer payment for the amount that they are sponsoring you for. Students must provide sufficient information for us to defer payment.

If the employer reimburses the employee, the college will not defer payment. Employee reimbursement is just that, the employee pays for the course and the employer reimburses the student. You must make satisfactory payment arrangements prior to the start of classes. 

How do I track my account online?

You can track your account and make payments online by logging into Student Online Services.

Unsure of what to do, check out the Information Technology FAQ’s

Is there a payment plan for my bill?

You may set up a payment plan for the Fall and Spring semesters by utilizing the Tuition Payment Plan. Information regarding this plan will be included with your fall and/or spring bill and may also be found by clicking here.