Applying for Financial Aid
To apply for financial aid, students must complete the Free Application for Federal Student Aid (FAFSA) every year in order to be considered for all federal, state and campus-based programs. This can be submitted starting October 1st in order to receive priority consideration for need based aid programs, all students should file their FAFSA as early as possible the upcoming fall semester.
Herkimer College awards two types of campus based aid programs: Federal Supplemental Educational Opportunity Grant (FSEOG) and the Federal Work Study (FWS) program. These programs are need based and funds are limited. Late applications may only be eligible for Pell, TAP, and Federal Direct Loans.
Students who expect to receive financial aid to pay their bill must file the FAFSA no later than 60 days prior to the start of classes. Late filers will be responsible for tuition, fees, books and other expenses until the FAFSA has been processed.
School Codes: FAFSA: 004788 | TAP: 2254
Step 1- You must first apply and be accepted by the Admissions Office
Step 2 - File the Free Application for Federal Student Aid FAFSA
To file your FAFSA students (and parents if applicable) will need to have:
- a Federal Student Aid ID (FSA ID)
- Go to www.fafsa.gov
- Federal tax returns filed
- social security numbers and dates of birth
- bank statements and investments account statements
- untaxed income information (child support, Worker's Compensation, etc...)
FAFSA4Caster - For prospective students who want to plan ahead for college and determine an early estimate for federal student aid. When students are ready to apply for financial aid, they can easily transition the information on their FAFSA4Caster to their actual FAFSA on the Web application. Visit the Federal Student Aid website for more information.
IRS Data Retrieval
To report income on the FAFSA form, students and parents are encouraged to use the IRS Data Retrieval Process. This will take tax information directly from the IRS and populate the FAFSA form. This reduces processing time and ensures more accurate information.
***THIS IS NO LONGER AVAILABLE FOR THE 2017-2018 ACADEMIC YEAR!!****
Step 3 - Apply for State Aid (NYS residents only)
Full Time Students
TAP - From the confirmation page of the online FAFSA application, select the link "File your state application now." Complete and submit the application. (Your FSA ID will act as your signature)
If you did not file your TAP application at the time you filed your FAFSA online you can complete your TAP application online at http://www.tapweb.org/totw/. First time users will be required to establish a TAP User ID and PIN. (Parents are not required to establish a TAP User ID and PIN).
Once your application has been processed you will receive a TAP/State Scholarship Award Notice. If additional information is needed to process your TAP award, you will receive a Request for Information Form from Higher Education Services Corporation (HESC). Be sure to respond to this request as soon as possible.
Part Time Students
Aid for Part Time Study (APTS) - Students attending 3-11 credit hours may be eligible, however funding is limited. Awards vary up to the cost of tuition and are determined by family income.
Students should complete the FAFSA application prior to completing the APTS application.
An APTS Application should be completed and returned to the Financial Aid Office with a copy of the student and/or parent's NYS Income Tax Return.
Note: APTS will be awarded 1-2 weeks before classes begin, and may not be included in your original award letter.
Part-Time TAP - Eligible students must be attending 6-11 credit hours, have a minimum GPA of 2.0 and have earned at least 12 credit hours in the previous two semesters at Herkimer County Community College. Award amounts will be a percentage of the full TAP award depending on the number of credits the student is registered for.
From the confirmation page of the online FAFSA application, select the link "File your state application now." Complete and submit the application. (Your FSA ID will act as your signature)
If you did not file your TAP application at the time you filed your FAFSA online, you can complete your TAP application online at http://www.tapweb.org/totw/. First time users will be required to establish a TAP User ID and PIN. (Parents are not required to establish a TAP User ID and PIN).
Apply for State Aid (Non-NYS residents only)
Non-New York State residents are encouraged to apply for any available state aid as well as scholarships from the state they reside in. Complete list of state education agencies.
Step 4 - Respond on time!
Submit all required documents that are requested from the Financial Aid Office in a timely manner. The Department of Education selects approximately 30% of all FAFSA applications to be verified. Selected students will be required to supply various documents such as the prior year's IRS tax information (students and/or parents) as well as other verification document(s). The Financial Aid Office may also require documentation to process a student’s awards.
Step 5 - Financial Aid Award Notices
Financial aid awards are based on need, eligibility and available funds. When a student's awards have been processed, students will be notified by email and mail how to accept or deny their awards/loans through MyHerkimer from the college website. Award letters will include grants and loans. These awards may be adjusted based on additional information, revised regulations or student status changes.
Financial Aid Timeline
October - The Free Application for Federal Student Aid or FAFSA is available on October 1et. Make sure you register for your FSA ID from the Department of Education as this will serve as your electronic signature on the application.
November - Research scholarship opportunities that can help reduce college expenses
January - Herkimer College starts processing FAFSA applications. Students will be notified via mail and email if additional documentation is required to complete the processing of your awards.
April - When all documents have been submitted and reviewed, students may view and print their financial aid award letters. Students may accept student loans, if needed, to help pay the college bill.
June - The college bill will be mailed to students. This bill will have tuition and fees and if applicable, housing and meal plan charges on it as well as any processed financial aid.
July - To ensure that the student's class schedule is retained, the college bill must be paid in full by the due date.