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Institutional Research

Applying data to enhance capabilities.

The mission of Herkimer College's Institutional Research Department is to provide data and documentation as evidence to support decision making, assess risks and opportunities, as well as, keeping the College in compliance with internal and external constituent data requirements.

Committees Aligned with Director of Institutional Research:

  • Executive Council
  • Institutional Effectiveness (IE) Steering Team
  • Institutional Review Board (IRB)
  • Perkins Grant (Co-Chair)
  • Survey Team (Chair)

Professional Affiliations: 

Data Reporting/Survey Completions: 

Governmental/Accreditation Requests: 

  • Middle States Commission for Higher Education (MSCHE) 
  • New York State Education Department (NYSED)
  • State University of New York (SUNY) 
  • U.S. Department of Education: 
    • Integrated Post-secondary Education Data System (IPEDS)
    • National Post-secondary Student Aid Study (NPSAS)
  • Others (as needed)

Grant Data

  • Perkins Grant
  • Others (as needed)

Internal Data Research:

  • Academic Programs
  • New program development
  • Program Review
  • Program Prioritization
  • Independent program research 
  • Department/Operational Planning 
  • Executive Council 
  • Institutional Effectiveness Report Card – Annual Publication
  • Institutional Planning
  • Pillar committee planning and assessment
  • Other research (as needed)


  • Guidance and evaluation of internal and external surveys to support all areas of the college including the fulfillment of grant requirements and accreditation needs. 

Institutional Fact Sheet and Data Study




Student Surveys

Survey Team 


Herkimer College’s Survey Team’s mission is to create, review and analyze the College’s assessment tools to ensure that quality measurements are accessible and valuable to College constituents for strategic decision making.


Herkimer College’s Survey Team will utilize best practices to optimize the resources and tools which will enhance the sophistication of the surveying methods. The enhancements made by the survey team will lead to increased participation from internal and external users in all aspects of the surveying process. The campus community will utilize the services of the survey team for their assessments. The surveying populations will respond at increasingly higher rates over time.


Surveys Rotation Cycle Previous and Next Administration Timeline Publication Timeline
Entering Student Survey 3-year rotation

Fall 2017
Fall 2021*

Spring 2018
Spring 2022

Continuing Student Survey 3-year rotation

Spring 2019
Spring 2023

*Fall 2019 (delayed)
Fall 2023

Graduating Student 3-year rotation

Summer 2019, Fall 2019, Winter 2020, Spring 2020

Summer 2023, Fall 2023, Winter 2024, Spring 2024

Fall 2020


Fall 2024


Graduate Follow-up study
*not on rotation

Each semester (second quarter after graduation) Continual – administered second quarter after graduation

Spring 2021 - Multi-Year Publication

Spring 2022

Faculty and Staff Survey 3-5 years

Fall 2018
Fall 2022

Spring 2019
Spring 2023

Teaching and Learning Survey 3-5 years

Fall 2018
Fall 2022

Summer 2019
Summer 2023

*Delayed due to Covid-19


Surveys Rotation Cycle Previous and Next Administration Timeline Publication Timeline
CCSSE 3-year rotation

Spring 2018
Spring 2022*

Fall  2018
Fall  2022

Sexual Violence Prevention (SVP) 2-year rotation

Spring 2019
Spring 2021

Fall 2019
Fall 2021

SUNY Student Satisfaction Survey 2-year rotation

Spring 2021

Fall 2021

SUNY Campus Climate Survey Semester Basis NA Not published

*Delayed due to Covid-19

Institutional Research and Assessment Data Sources

External Data

Herkimer College uses the following external assessment measures to obtain reliable information to be used for evaluating and enhancing campus-wide programs:

Campus Security Data Analysis information is collected by the U.S. Department of Education's Office of Postsecondary Education (OPE). The data is acquired from the OPE Campus Security Statistics Website database. Annually, institutional crime statistics are submitted by all postsecondary institutions receiving Title IV Federal funding.

Community College Survey of Student Engagement (CCSSE) is a nationally administered survey of students’ perceptions about various aspects of a particular campus. This data allows comparisons between Herkimer College and a SUNY consortium of institutions.

Integrated Postsecondary Education Data System (IPEDS) is the nation's core post-secondary education data collection program. This comprehensive system is designed to compare Herkimer College data to similar institutions.

Voluntary Framework of Accountability (VFA) is the principal accountability framework for community colleges with measures defined to encompass the full breadth of the community college mission and the diversity of students' goals and educational experiences.

Internal Data

The internal measures used by Herkimer College are collected from various campus-wide sources including departments, academic divisions, administration, and services.

Audited Financial Statements - The Office of the Controller has the fiduciary responsibility for Herkimer College's annual financial audits and provides fiscal information.

Admissions Summary Reports – Developed by the Director of Admissions, provides a weekly snapshot of new applicants and their status in the enrollment funnel. The data is compared to data collect at the same point in the previous year. 

Continuing Student Survey – This survey captures perception changes from the Entering Student Survey and sets a baseline to measure perception changes on the Graduating Student Survey. 

Entering Student Survey - Information attained from this survey provides data about new students and their educational intention and why they chose to enroll at Herkimer College.  This survey will set a baseline for perception changes in the Continuing Student Survey. 

Faculty-Staff Survey - This survey captures faculty and staff opinions about various aspects of Herkimer College.

General Education Learning Outcome Assessments - Annually, student learning is directly assessed in core competency areas as identified by the State University of New York (SUNY).

Graduating Student Survey – Information attained from this survey provides indirect measures for student satisfaction for a variety of areas including high-impact practices and services received/offered. Direct measures are obtained regarding specific software to assess student knowledge gain and usage frequency.  This survey will set a baseline for perception changes based on questions included on the Continuing Student Survey. 

Graduate Follow-Up Data - This gathers insights about Herkimer College graduates, their experiences with Herkimer College, and where they are in their respective careers or their continued education.

Institutional Research Data - The IR department provides accurate data for various measurable points.

Office of Student Leadership and Involvement Data - Extracurricular activity data that involves on-campus clubs, organizations, and events are collected from the Office of Student Leadership and Involvement Data.

Office of Community Education - Provides data centered upon facility usage by off-campus groups, non-credit course enrollment, and workforce and training development.