Disclosures & Policies

Discrimination Statement

Herkimer College does not discriminate on the basis of race, color, gender, age, creed, religion, national origin, marital status, disability or any other characteristic protected by federal or state law in admissions, employment, or in any aspect regarding the conduct of College business.

Privacy Policy

Internet Privacy Policy

Commitment to Privacy

At Herkimer College we are committed to protecting your privacy and making it easier and more efficient for individuals and businesses to interact with Herkimer College. We recognize that it is critical for individuals and businesses to be confident that their privacy is protected when they visit Herkimer.edu.

You can travel through most of Herkimer.edu without giving us any information about yourself. Sometimes we do need information to provide services that you request, and this commitment of privacy explains our online information practices.

Herkimer College does not collect any personal information about you unless you provide that information voluntarily by sending an email, completing the Herkimer College Information Request Form, or completing the online applications.

This policy is consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law.

Information Collected Automatically When You Visit Herkimer.edu

When visiting Herkimer.edu, Herkimer College automatically collects and stores the following information about your visit:

  • The Internet Protocol address of the computer that accessed our website
  • The type of browser, its version and the operating system on which that browser is running
  • The Web page from which the user accessed the current Web page
  • The date and time of the user's request
  • The pages that were visited and the amount of time spent at each page
  • None of the above-mentioned information is deemed to constitute personal information by the Internet Privacy and Security Act. The information that is collected automatically is used to improve Herkimer.edu's content and to help Herkimer College understand how users are interacting with its website. This information is collected for statistical analysis and to determine what information is of most and least interest to our users. The information is not collected for commercial marketing purposes and Herkimer College is not authorized to sell or otherwise disclose the information collected from Herkimer.edu for commercial marketing purposes.

Information Collected When You email Herkimer.edu

During your visit to Herkimer.edu you may send an email to Herkimer College. Your email address and the contents of your message will be collected. The information collected is not limited to text characters and may include graphic information formats that you as the users includes in the message. Your email address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another Herkimer College staff person for appropriate action. Your email address is not collected for commercial purposes and Herkimer College is not authorized to sell or otherwise disclose your email address for commercial purposes.

During your visit to Herkimer.edu you may complete a transaction such as an online application or the Herkimer College Web Query. The information collected by Herkimer College, including personal information volunteered by you in completing the transaction, is used by Herkimer College and may be disclosed by Herkimer College for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted.

Herkimer College does not knowingly collect personal information from children under the age of 13 or create profiles of children under the age of 13. Users are cautioned, however, that the collection of personal information submitted in an email will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access.

Disclosure of Information Collected Through This website

The collection of information through Herkimer.edu and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. Herkimer College will only collect personal information through Herkimer.edu or disclose personal information collected through Herkimer.edu if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to Herkimer College by the user, constitutes consent to the collection and disclosure of the information by Herkimer College for the purposes for which the user disclosed the information to Herkimer College.

However, Herkimer College may collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of Herkimer College, or necessary for Herkimer College to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through Herkimer.edu is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.

Herkimer College may disclose personal information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to Herkimer College's information technology assets.

Retention of Information Collected Through this website

The information collected through Herkimer.edu is retained by Herkimer College in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at http://www.archives.nysed.gov. In general, the Internet services logs of Herkimer College, comprising electronic files or automated logs created to monitor access and use of Agency services provided through Herkimer.edu, are retained for 21 business days and then destroyed. Information concerning these records retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.

Access to and Correction of Personal Information Collected

Any user may submit a request to Herkimer College's privacy compliance officer to determine whether personal information pertaining to that user has been collected through Herkimer.edu. Any such request shall be made in writing and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy compliance officer is:

Webmaster/Public Relations
Herkimer College
100 Reservoir Rd
Herkimer, NY 13350

The privacy compliance officer shall, within five (5) business days of the receipt of a proper request, provide access to the personal information; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.

In the event that Herkimer College has collected personal information pertaining to a user through Herkimer.edu and that information is to be provided to the user pursuant to the user's request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected

Herkimer College is strongly committed to protecting personal information collected through Herkimer.edu against unauthorized access, use or disclosure. Consequently, Herkimer College limits employee access to personal information collected through Herkimer.edu to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.

In addition, Herkimer College has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of Herkimer.edu as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For website security purposes and to maintain the availability of Herkimer.edu for all users, Herkimer College employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage Herkimer.edu.


The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through Herkimer.edu.

Contact Information

For questions regarding this Internet privacy policy, please contact our privacy officer by regular mail at:

Herkimer College
100 Reservoir Rd
Herkimer, NY13350

Photographic Release Policy

As a student, faculty or staff member, or visitor to the campus of Herkimer County Community College or at an event not on campus, but sponsored by Herkimer College, you grant permission to Herkimer College and/or its assigns, its clients, or agents, full permission to to use, publish, and copyright, either in whole or in part, photographs or other images or likenesses of yourself in the form of videotape, film or digital stills, or any other medium. Such material may be used with or without your name in publications, television, billboards, online, social media and other media for promotion and advancement of the College. You give this permission without expectation of any remuneration. If you do not consent to this general permission, you must contact the Director of Public Relations, in writing, at Herkimer College, 100 Reservoir Road, Herkimer, NY, 13350.

Website Policy

Image Use

All logos, images and graphics designed for and used on Herkimer.edu are the property of Herkimer College, therefore any use of these images without prior contact and/or consent by the webmaster will be considered as copyright and/or trademark infringement.

Links to Other Sites

The Herkimer.edu site provides navigation links to many other websites. Users should be aware that when you leave the official Herkimer.edu website you will be going to sites that are beyond our control and standards. Websites external to Herkimer.edu have their own policies, and may collect data or solicit personal information. The privacy and security policies and procedures described here for Herkimer.edu do not apply to any external links. We suggest contacting these sites directly for information on their privacy and security policies.

Adding Links to Herkimer.edu on Other Sites

Prior written consent by the Herkimer College webmaster must be obtained by parties wishing to list Herkimer.edu on their website.

Contact Information

For questions regarding this policy, please contact our webmaster by regular mail at:

Herkimer College
100 Reservoir Rd
Herkimer, NY 13350